Nothing ruins a good event like bad weather. Your scenic venue, delightful catering and meticulously planned activities can all be undone by a spot of rain. This is why it is important that you do not overlook the weather when planning your corporate event. A little insight and the right event planner will ensure it all runs smoothly.
Get an Experienced Event Planner
Sure, you could hope and pray that your free mobile app will predict the weather accurately, or you could look for an experienced corporate event planner. After pulling off many outdoor functions, event planners have the knowledge and resources to get a more reliable forecast for a specific time and location. If the date is not yet set, they could help you pinpoint which day has the most favorable conditions.
Survey the Site
Every venue is different. Surveying a site will help you identify challenges early enough to make any required changes. No weather forecast is 100% accurate, so when in doubt, look for a venue that has an indoor structure to accommodate all the invited attendees. Keep in mind that there are other weather conditions to consider besides rain. Will your venue provide people with shade from the sun? Is it sheltered from the wind?
Consider the Size
Always think of the size of the crowd when planning your corporate event. If the weather takes a turn for the worse, a smaller group of people is easier to organize. A large crowd will take time to move to a sheltered place and regroup, which will only delay the proceedings.
Outdoor events can be memorable and wondrous occasions, but the weather adds an element of unpredictability. The more prepared you are, the better your chances of everything running smoothly. An event planner knows what to look out for. They can help you prepare for outcomes you might not have foreseen. At the end of the day, they want your event to be a success as much as you do, come rain or shine.
For any additional information of corporate event planning, consult with us at Sage & Thistle, today!